USA Non-Immigrant Visa Application by University of Vermont

To help international employees and academics navigate the complicated U.S. visa procedure, the University of Vermont (UVM) has published a comprehensive and well-structured Nonimmigrant Visa Application Guide. From paperwork to US visa interviews and final approvals, UVM’s Office of International Education (OIE) has outlined each stage of the application process in simple, doable stages, regardless of whether you’re applying for an H-1B, J-1, TN, or E-3 visa. So, let’s go over the steps if you’re interested.

5 Steps to Apply for US Visa in 2025

The University of Vermont (UVM) has provided overseas applicants with the following 5 streamlined stages to apply for a U.S. visa in 2025; these procedures apply to visa types such as H-1B, J-1, TN, and E-3:

Step 1: Receive Supporting Documents from UVM’s Office of International Education (OIE)

Depending on your visa type, you’ll receive one of the following documents from OIE:

• H-1B Visa:
  • I-797 Approval Notice (issued after USCIS approval)
• J-1 Scholars:
  • DS-2019 Form (issued via UVM’s iStart system)
• TN-2 Visa (for Canadian or Mexican professionals):
  • A letter confirming your proposed employment from UVM
• E-3 Visa (for Australian citizens):
  • An employment offer letter
  • A Certified Labor Condition Application (LCA)

Tip: Examine all documents carefully as soon as you receive them. Please get in touch with OIE right away to request revisions if you discover any mistakes or missing information.

Read Also: 2 Year Temporary Work Permit in USA 2025 – Apply Now

Complete Form DS-160 (Online Visa Application)

The DS-160 Nonimmigrant Visa Application must be filled out honestly and completely by applicants. A thorough personal and professional history will be requested on the questionnaire, including:

• • Immigration history, past addresses
  • Education background
  • Social media handles (past 5 years)

Pay the Visa Fee: You must pay the normal DS-160 charge online after submitting. There may be extra issuance fees in some nations. It is required for the interview that you keep your receipt.

Schedule and Prepare for Your Visa Interview

After completing the Online Nonimmigrant Visa Application (DS-160), schedule your visa interview at the closest U.S. embassy or consulate by following the confirmation instructions.

Then, prepare the required documents based on your visa type:

🇺🇸 H-1B Visa Applicants

You’ll need to bring:

• DS-160 confirmation page & Visa fee receipt
• Valid passport
• Original I-797 approval notice + Full copy of the H-1B petition
• Educational credentials (Degrees, transcripts)
• Resume/CV
• If employed: Recent pay stubs or employment confirmation from UVM

🇺🇸 J-1 Scholars

Make sure you have

• DS-160 confirmation page & SEVIS I-901 fee receipt
• Passport + DS-2019 form
• Proof of funding & Invitation/Offer letter from UVM
• Optional: Proof of ties to your home country (helps demonstrate intent to return)

🇺🇸 TN Visa (for Mexican Citizens)

Prepare the following:

• DS-160 confirmation + Visa fee receipt
• Passport + Academic credentials
• UVM employment confirmation letter
• Optional: Proof of ties to your home country
• Credential evaluation (if your degree is from outside the U.S./Canada/Mexico)

Pro Tip: Each U.S. embassy or consulate may have different criteria for visa documents. To find out about any additional or nation-specific document requirements, always visit the official website of the U.S. consulate in your area.

Attend Your Visa Interview

Here is Step 4 of the U.S. visa application process for 2025:

Step 4: Attend Your Visa Interview

The most important phase in your visa application process is this one. Here’s what to anticipate and how to get ready:

Interview Conduct

• Speak with assurance and clarity because this is a one-on-one interview and no representatives or translators are permitted.
• Effective communication of your goals and plans is essential.

Top Interview Tips

• Keep it short and focused
  Avoid giving lengthy or ambiguous explanations, as they may lead to misunderstandings.
• Be honest and polite
  Honesty and consistency are essential. Denial may result from lying or evasive behavior.
• Connect your goals with your UVM opportunity
  Describe how your research, program, or position advances your academic or career goals.
• Ask for clarification if needed
  It’s okay to politely say, “Could you please repeat or rephrase that question?”

Bonus Tip: Even if they are not specifically needed, bringing additional materials demonstrates your readiness. Dress properly and carry all of your supporting documentation.

Wait for Visa Issuance and Passport Return

Waiting for a decision and the return of your passport together with the visa is the next stage after your interview.

Track Your Application

The U.S. Department of State’s Visa Status Check page allows you to keep track of your visa status, while the Visa Appointment Wait Times page provides basic processing dates.

Visa Appointment & Processing Times

Processing Time

• Although processing times can vary, most applicants receive a judgment in a matter of days.
• Administrative Processing: Additional scrutiny may be necessary in certain situations, which could cause a delay in issuing. During the interview, you will be told if your case is being processed administratively.

Passport Return

Depending on the policies of the local consulate, your passport (together with the visa) will either be returned by courier or made available for pickup.

References

• UVM Nonimmigrant Visa Guide—Scholars and Employees
• UVM US Student Entry Visa Guide

Conclusion

Although applying for a U.S. visa can be difficult, applicants can make sure they are ready by following the University of Vermont’s five easy steps. Every step is necessary to successfully secure a U.S. visa, from obtaining important documentation from the Office of International Education to going to the visa interview and waiting for final approval. International professionals and researchers can improve their chances of a successful visa application procedure by remaining prepared, paying attention to details, and following directions.

Frequently Asked Questions